Registration & Policies

List of 3 items.

• REGISTRATION & PAYMENT POLICIES

  Camp Registration 
  To secure a camper’s spot in a program, a completed application is required. Campers may only begin attending once the registration process is finalized and full payment is submitted through CampBrain.
  
  

  Grades/Ages
  Grades: Indicated grades correspond to the 2025-26 school year.
  Ages: The listed ages/grades are those a camper must meet by the camp start date. The grade listed is for the grade children are rising into.
  
  Payments & Payment Plans

  • A $100 deposit is required per application, payable by credit card (Visa, Mastercard, Discover) through CampBrain.
  • Payment Options:
    • Pay in full or use the monthly payment plan within CampBrain.
    • For custom payment plans (weekly or biweekly installments), contact Mia Snow, Assistant Director of Aux Programs (mia.snow@berwickacademy.org or 207-384-6376). Payment plans must be set up in advance and require a credit card on file.
  • Deadlines:
    • Payment in full is due by June 1, 2025.
    • For registrations after June 1, full payment is required at the time of registration.

  Cancellations/Withdrawals
  Families may withdraw from a camp by notifying Mia Snow, Assistant Director of Aux Programs (mia.snow@berwickacademy.org or 207-384-6376) Refund policies are as follows:
  

  • On or before April 1, 2025: Refund less 20% of the camp fee.
  • On or before June 1, 2025: Refund less 50% of the camp fee.
  • After June 1, 2025: No refunds, prorations, credits, or tuition reductions, regardless of the reason.
  • Missed Days: Refunds are not provided for late arrivals, early departures, or missed days due to illness, behavior, or other reasons.
  • Camp Cancellations: If Berwick Academy cancels a camp due to low enrollment or unforeseen circumstances, participants may select another camp or receive a full refund.
  • State-Mandated Closures: Fees will be prorated and refunded if camps are closed due to state regulations.

  Waitlists 
  If a camp is full, participants may join the waitlist at no cost. Openings will be filled in waitlist order, and families will be notified if a spot becomes available. Waitlist placement does not guarantee enrollment.
  
  

  Late Registration
  Online registration closes at midnight on the Monday prior to camp start. To register after this time, contact Nichole Troe, Director of Auxiliary Programs, at nichole.troe@berwickacademy.org. A $25 late fee applies per registration. Registration is not confirmed until approved by the Director.

  
  Financial Assistance
  Financial assistance may be available. For details, complete the registration process in CampBrain and then contact Nichole Troe, Director of Auxiliary Programs, at nichole.troe@berwickacademy.org or 207-384-6112.

• MEDICAL & SAFETY POLICIES

  Emergency Care Plans/Medications While at Camp

  • A care plan from a primary care provider is required for campers with medical conditions (e.g., asthma, allergies, diabetes, seizure disorders).
  • Care plans must be submitted to campnurse@berwickacademy.org by May 1, 2025, or within one week of registration if registering after May 1.
  • Prescribed medications must be in original packaging.

  Off-Site Nursing Support

  • Off-site camps will not have a nurse available. Staff trained in CPR will be present but cannot administer medications other than epi-pens and inhalers.

   

  Core Values and Behavioral Expectations

  Our camps operate in alignment with Berwick Academy's values, promoting a culture of safety, creativity, and respect. To ensure a positive experience for everyone, campers are required to:

  • Show kindness and consideration toward peers, staff, and themselves.
  • Follow instructions and rules provided by camp staff.
  • Engage in activities responsibly, maintaining a safe and welcoming environment for all.

  Inclusivity Statement

  Berwick Academy Camps celebrate diversity and are committed to fostering an environment where all campers feel welcome, valued, and supported. We honor each camper's individuality and strive to accommodate their needs to ensure a positive camp experience.

  We are proud to offer a camp environment that respects all gender identities, including non-binary campers. Camp staff will work closely with families to ensure appropriate accommodations are made to support all campers, including but not limited to housing, restroom access, and program participation.
  
  

  Behavioral Support and Individual Needs

  • One-on-One Aides:
    • If a camper requires one-on-one support during the school year, they must have an aide present during camp. Families are responsible for arranging this support.
  • Behavioral Plans and IEPs:
    • Parents or guardians must notify Nichole Troe, Director of Auxiliary Programs, of any existing behavioral plans or Individualized Education Programs (IEPs) prior to the camper’s participation. This ensures we can collaborate effectively to support the camper’s success.

   

  Zero-Tolerance Policy

  Berwick Academy Camps have a zero-tolerance policy for:

  • Violence, including physical aggression or threats.
  • Bullying or harassment of any kind.
  • Destructive behavior that endangers the safety of others or damages property.

  Any violation of these rules will result in immediate intervention and may lead to dismissal from camp without a refund.

   

  Addressing Behavioral Challenges

  When behavioral issues arise, the following steps will be taken:

  • Initial Intervention:
    • The Director will meet with the camper and observe the situation to assess the concern.
  • Parent/Guardian Collaboration:
    • The Director will promptly communicate with the camper’s parent or guardian to discuss the behavior and create an actionable plan for improvement.
  • Behavioral Plan:
    • If necessary, a formal behavioral plan will be developed to provide clear expectations and support strategies for the camper.
  • Dismissal:
    • If the behavioral plan is unsuccessful or if a camper’s actions pose a continued risk to the safety or well-being of others, the camper may be asked to leave camp.

  Our mission is to provide a camp experience that aligns with Berwick Academy's values and supports all campers in their growth and enjoyment. By working together, we aim to create a positive, enriching environment for every participant, regardless of their background, identity, or abilities.

   

  Inclement Weather

  • Camps will remain open on rainy days with indoor schedules.
  • In case of extreme weather or natural disasters (e.g., hurricanes), the campus will close. Refunds are not issued for such closures.

   

  Nut-Aware Campus

  To ensure safety, please do not bring peanut or tree nut products to campus.
  
  

  Sunscreen & Bug Spray

  Campers must bring labeled sunscreen and bug spray. If not provided, the camp will supply:

  • Coppertone KIDS Sunscreen Continuous Spray SPF 50
  • OFF! Family Care Insect Repellent

  Notify the camp nurse in advance if your child cannot use these products.

   

  Sick Camper Protocol

  • Keep campers home if they display illness symptoms.
  • Sick campers at camp will be evaluated by the nurse and may need to be picked up early. Return-to-camp protocols follow Maine CDC and DHHS guidelines.

• ADDITIONAL POLICIES

  Toilet Training

  Campers must be toilet-trained and able to use the restroom independently. Pull-ups are not allowed.

   

  Late Pick-Up Fee

  • Late pick-ups after 3 p.m. incur a $1/minute charge
  • Aftercare pick-ups later than the scheduled time of 5pm are charged $10 for every 15-minute delay.
  • Please contact us immediately if you are running late.

  Electronic Devices

  • Use of personal devices is prohibited during camp hours. Devices must remain off or will be held by staff until the end of the day.

  Absences, Early Dismissals, & Alternate Pick-Ups

  • Notify Mia Snow of absences or changes to pick-up arrangements.
  • Individuals not on the approved pick-up list must show ID.

  If you have any questions or require additional information, please contact Nichole Troe at nichole.troe@berwickacademy.org or 207.384.6112 x2315 / C: 207.576.8343.