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Staff: Accounts Receivable Specialist
Berwick Academy seeks to hire an Accounts Receivable (A/R) Specialist. This posting is for an immediate hire. The position will administer the student billing process, manage all cash receipts, and support the Controller in various accounting-related activities. The A/R Specialist is a key member of the Berwick Business Team and is a 30-32 hour a week position..
The duties of the A/R Specialist include:
- Be the first point of contact with families regarding all student billing.
- Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system.
- Administer the collections process to ensure timely follow-up on payment of outstanding balances.
- Maintain an accurate enrollment list, ensure that enrollment counts in student billing (including financial aid details) and applicant systems agree, and work with admission staff to resolve any variances or irregularities.
- Generate and maintain reports related to student enrollment (projected income, withdrawals/additions, etc.), financial aid, budget planning, and enrollment contracts.
- Provide assistance to the Controller as it relates to student billing in monthly financial reporting and the annual audit and resolve any discrepancies between the billing system, general reporting, and general ledger.
- Take an active role in professional activities and attend relevant professional meetings and conferences.
- Assist in general ledger and other reconciliations
- Assist in managing other AR functions, including Auxiliary program revenue collection, and credit card reconciliation.
- Manage Petty Cash accounts.
The ideal candidate will have a bachelor’s degree and a minimum of 3-5 years of experience in accounting. This position requires strong organization, written and verbal communication, and interpersonal skills. Strong proficiency with Excel and other computerized accounting systems is essential. Highest regard for confidentiality and exemplary ethical standards is necessary, as well as the ability to manage multiple tasks and projects under the pressure of deadlines.
Equally important, the candidate must be a team-oriented, agile professional with a positive outlook, excellent work ethic, and a sense of humor.
A detailed job description is available at www.berwickacademy.org/about-us/careers
Click HERE to apply.
Berwick Academy is an equal opportunity employer and subscribes to all federal and state laws prohibiting discrimination of any sort in our hiring practices. Berwick is committed to cultivating and sustaining a community that embraces difference and welcomes candidates who will add to the racial and cultural diversity of our community. Berwick does not discriminate on the basis of race, sex, color, religion, national origin, age, sexual orientation, disability, gender identity or expression, veteran or active military status, or any other category protected by state, federal or local law.
No phone calls please.
Equally important, the candidate must be a team-oriented, agile professional with a positive outlook, excellent work ethic, and a sense of humor.
A detailed job description is available at www.berwickacademy.org/about-us/careers
Click HERE to apply.
Berwick Academy is an equal opportunity employer and subscribes to all federal and state laws prohibiting discrimination of any sort in our hiring practices. Berwick is committed to cultivating and sustaining a community that embraces difference and welcomes candidates who will add to the racial and cultural diversity of our community. Berwick does not discriminate on the basis of race, sex, color, religion, national origin, age, sexual orientation, disability, gender identity or expression, veteran or active military status, or any other category protected by state, federal or local law.
No phone calls please.
Job Description
Berwick Academy
Title: A/R Specialist
Reports to: Controller
Reports to: Controller
Classification: Non-Exempt
Pay range: Based on experience
Hours: 30-32 hours per week
Objective: To administer the student billing process, manage all cash receipts, and support the Controller in various accounting-related activities.
Essential Duties and Responsibilities:
Student Billing and student account management
- Be the first point of contact with families regarding all student billing.
- Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system including:
- Generating charges and credits according to the appropriate payment plan as outlined in enrollment contracts.
- Maintaining billing codes in the student billing system, preparing billing statements, and sending timely notifications regarding billing statements.
- Recording payments and/or credits to student accounts and forwarding any checks or cash received to the Controller for deposit.
- Following up directly with families regarding returned/declined payment activity (ACH returns, credit card disputes, etc.)
- Communicating directly with banking and/or merchant processor staff to resolve any payment or processing issues.
- Working with families to provide guidance with online payment systems.
- Applying monthly charges for NSF transactions and past due accounts
- Administer the collections process to ensure timely follow-up on payment of outstanding balances including:
- Serving as the school’s primary collection representative regarding all past due charges, and initiating direct communication early in the collection cycle to reduce the risk of substantial past due balances.
- Identifying emerging collection issues for appropriate action in a timely manner through regular reviews of billing reports, such as A/R aging or past due accounts.
- Communicating with families who have past due accounts in a timely fashion, documenting collection activities, and sending notifications as instructed by the Controller.
- Escalating collection issues to the Controller, as appropriate.
- Maintain an accurate enrollment list, ensure that enrollment counts in student billing (including financial aid details) and applicant systems agree, and work with admission staff to resolve any variances or irregularities.
- Generate and maintain reports related to student enrollment (projected income, withdrawals/additions, etc.), financial aid, budget planning, and enrollment contracts.
- Provide assistance to the Controller as it relates to student billing in monthly financial reporting and the annual audit and resolve any discrepancies between the billing system, general reporting, and general ledger.
- Take an active role in professional activities and attend relevant professional meetings and conferences.
General Ledger and other Reconciliations, as directed
Other Receivables
- Reconcile all checks and cash submitted to the business office. Enter payments, prepare deposits, and generate reports for the controller. Payments come from development, Auxiliary programs, COBRA receipts, on-campus housing rent payments, facilities rentals, school store, snack bar, etc.
- Enter credit card deposits into the accounting system.
- Record and process Auxiliary program revenue and collaborate with Auxiliary director to resolve discrepancies between general ledger and Auxiliary program software.
Petty Cash
- Cash requests
- Reimbursements
- Cash boxes
- Reconciliation
Other Responsibilities
- Process all tuition refund and student accident insurance claims.
- International trip financial management
- Coordinate with HR associate on managing faculty payroll deductions, as needed.
Work Environment:
This job operates in a professional school environment.
Position Type/Expected Hours of Work:
This is a full-time, twelve-month position. Days of work are Monday through Friday. However, some evening and weekend work may be required.
Qualifications:
- Bachelor’s degree preferred.
- 3-5 years of accounting/bookkeeping-related experience preferred.
- Highly organized and detail-oriented.
- Ability to carry out duties and responsibilities confidentially and in an accurate and timely manner with a high degree of autonomy, personal initiative and ownership, and minimal direction.
- Represent the school in the larger community in a positive manner that reflects that values of the school.
- Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians, alumni, and guests.
- Professional written and verbal communication, organizational, and interpersonal skills.
- Proficiency in Microsoft Office required. Familiarity with Google Suite preferred.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Activities, duties, and responsibilities may change at any time with or without notice.
Berwick Academy
31 Academy Street
South Berwick, Maine 03908
Contact:
Admission | 207.384.6300
Main Office | 207.384.2164
South Berwick, Maine 03908
Contact:
Admission | 207.384.6300
Main Office | 207.384.2164
Berwick Academy, situated on an 80-acre campus just over one hour north of Boston, serves 520 students, Pre-Kindergarten through Grade 12 and Postgraduates. Berwick students are from Maine, New Hampshire, Massachusetts, and several countries. Deeply committed to its mission of promoting virtue and useful knowledge, Berwick Academy empowers students to be creative and bold. Berwick strives to graduate alumni who shape their own learning, take risks, ask thoughtful questions, and come to understand and celebrate their authentic selves.
